Enrollment Guidelines

The benefits staff welcomes you to Washington University School of Medicine in St. Louis! It is important that you attend a new employee orientation or faculty benefits briefing as soon as possible following your date of hire, as some benefit plans have a 31-day "window of opportunity" to enroll.

New staff members should attend a New Employee Orientation, held on the first and last Mondays and the third Tuesday of each month, from 8 a.m. to 4 p.m. at 4590 Children's Place, Room 2057. Your department should schedule you to attend a New Employee Orientation session by calling the Human Resources office at 314-362-7196.

New faculty members should attend a new faculty benefits briefing, held on the first Tuesday of each month from 9 to10 a.m. at 4590 Children's Place, Room 2057. To register for a new faculty benefits briefing, new faculty members should contact the Human Resources office at 314-362-9341.

eBENEFITS ONLINE ENROLLMENT »

Your Benefit Plan Choices

Benefit-eligible employees may enroll in benefit plans according to the timeline outlined below. Click the links to jump down to information about enrolling in each plan.

A benefit-eligible employee is a faculty member who regularly works 50% or more of the required full-time workload, or a staff member who regularly works 20 hours or more per week.

Enroll within 31 Days of Hire Date
Enroll Anytime
Open Enrollment (November) Only
Your Benefit Plan Choices: 31-Day Enrollment Period

You have 31 days following your hire date to enroll in the benefit plans below. You may enroll in benefits online or by completing paper enrollment forms (links provided below). Beyond your first 31 days, enrollment is restricted to the annual Open Enrollment period (November 1 to November 30) or within 31 days following a qualified family status change (62 days for the birth or adoption of a child), and may require completion of a statement of health form, depending on the plan.

Health/Dental/Prescription Drugs/Vision Insurance

A choice of five medical plans is available:

  • One United Healthcare Health Maintenance Organization (HMO) plan,
  • One United HealthCare Point of Service (POS) plan,
  • One United HealthCare High Deductible Health Plan, and
  • Two Anthem Blue Cross Blue Shield Preferred Provider Organization (PPO) plans.

The university has a philosophy of cost sharing for health benefits, and all plans require a payroll contribution from the employee. In most cases, premiums are deducted on a pre-tax basis.

Benefits for dental, prescription drugs, and vision are automatically included when you enroll in any of the university's five medical plans. The dental and vision providers and coverage levels are the same no matter which health plan you choose. Prescription drug coverage and co-pays are the same no matter which health plan you choose, with the exception of the United HealthCare High Deductible Health Plan.

Please note that enrollment for health/dental/vision and flexible spending is combined on one enrollment form:

Flexible Spending Plan
Health Care Account

The Health Care Flexible Spending Account provides you the opportunity to pay for eligible health, dental, prescription drug (including some over-the-counter medications) and vision expenses that are not otherwise covered by insurance with contributions taken from your wages before taxes. You may elect a minimum contribution of $10 per month up to a maximum contribution of $5,000 per calendar year per employee.

Child Care Account

The Child Care Flexible Spending Account provides you the opportunity to pay for eligible child or dependent care expenses with contributions taken from your wages before taxes. You may elect a minimum contribution of $10 per month up to a maximum contribution of $5,000 per calendar year per family.

Please note that enrollment for flexible spending and health/dental/vision is combined on one enrollment form:

Term Life Insurance

The university provides free term life insurance coverage for full-time faculty and staff equal to 100% of annual base salary after six months of continuous full-time service.

In addition, all benefit-eligible employees may purchase optional employee term life insurance coverage in increments of one to four times their annual base salary at affordable group rates up to a maximum of $2,000,000 through MetLife. They may also purchase optional term life insurance for their spouse or domestic partner, and for their dependent children (age restrictions apply). Premiums are paid by the employee on an after-tax basis through payroll deduction.

Variable Universal Life Insurance

Coverage is available in increments of one to five times annual base salary, with a required minimum of $50,000 and a maximum of $3,000,000. This is a policy that is portable upon termination of employment. Employees may be required to complete a health statement, as some levels of coverage may be subject to satisfactory evidence of insurability. If interested in applying, please call MetLife at 314-862-2211.

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Your Benefit Plan Choices: Enroll Anytime

Employees can enroll in the following benefit plans at any time.

Retirement Savings - 403(b)

Eligible employees may immediately contribute to the university-defined contribution 403(b) retirement plan. Contribution elections are a percentage of annual base salary, with a minimum of 1% to a maximum of the IRS limit. After two years of eligible service, the university will also contribute to the plan. All contributions are immediately 100% vested.

Tuition Assistance

The university provides its faculty and staff members, their spouses/domestic partners, and their dependent children with tuition assistance to foster their continuing education, subject to plan limitations. Please see details regarding plan eligibility and benefits by visiting the Tuition Assistance page of the university Human Resources website.

MO$T Program

The Missouri Saving for Tuition (MO$T) program is a flexible higher education savings program. Faculty and staff members of Washington University have the opportunity to make contributions to a MO$T account through direct deposit for a child, grandchild or other family members. Please visit the university Human Resources website for more information about the MO$T program.

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Your Benefit Plan Choices: Open Enrollment

Enrollment in the following plans is limited to the annual Open Enrollment period in November. Eligible employees will receive notification from the Benefits Office when the Open Enrollment period is approaching.

Health Savings Account (HSA)

A Health Savings Account (HSA) is an account to which participants may make pre-tax contributions to pay for current or future qualified health care expenses. You must be enrolled in the United HealthCare High Deductible Health Plan (HDHP) in order to enroll in the HSA. You must elect a specific annual contribution amount that will be deducted from your paycheck on a pre-tax basis and deposited into your individual interest-bearing checking account with ConnectYourCare/HSA Bank, the plan custodian and administrator. If certain conditions are met, the university makes a $400 tax-free contribution to the participant's account annually. The interest on your individual bank account balance will grow tax-free if used for qualified medical expenses. Any unused balance at the end of each calendar year can be rolled over for use anytime in the future, including after retirement.

Retirement Medical Savings Account (RMSA)

The RMSA provides employees with the opportunity to save for the significant cost of retiree health expenses while actively employed. Employees make an after-tax contribution (minimum contribution is $120 per year).  Upon retirement, the balance in the RMSA can be used to make non-taxable payments for retiree health plan premiums (including Medicare) and out-of-pocket retiree health expenses.

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